HEALTH & SAFETY UPDATE - SUMMER 2023
Our rules and regulations have changed in order to protect our campers, their families and our staff during the pandemic. Please read the following very carefully. Be sure to check this page frequently as these rules and regulations are subject to change without notice based on the recommendations and guidance of local health officials and the CDC. Click HERE for our Health and Safety protocols.
The Summer Arts Conservatory takes place at the Los Angeles County High School for the Arts (LACHSA), which is located on the campus of California State University, Los Angeles (CSULA). Here's the address:
5151 State University Drive
Los Angeles, CA 90032
Please note: the address above is the general address for the campus of CSULA. You must click here to look at the MAP to know where LACHSA's building is located. Please share this map with anyone who will be picking up or dropping off your child.
Students may be dropped off as early as 7:30AM in the LACHSA parking lot (see map above). Classes begin promptly at 8:00AM. It is understood that parents must check their children in with a Summer Arts Conservatory staff member – they may not simply drop their child off in the parking lot. We ask that all parents/guardians REMAIN IN THEIR CAR during drop-off. We have an efficient car-line system, and parking or walking up severely slows down the process and affects everyone's ability to drop-off their child. If you decide to walk your child in, please park your car appropriately (do not block the rest of the car-line). Also, parents who choose to get out of their car must purchase a parking permit and park in a marked space. If you get out of your car without parking in a marked space and do not purchase a parking permit, the CSULA police will ticket you. PLEASE DRIVE SLOWLY AND CAREFULLY in the parking lot - there are small children present. If students plan on taking public transportation to and/or from the campus, special arrangements can be made so the student can sign themselves in and out of camp instead of the parent (see section below).
Camp ends at 3:30 pm and students can be picked up as early as 3:45 pm. Students may stay at the camp until 5:30 pm at no extra charge. If a student needs to be picked up earlier than 3:40 pm, please provide a signed note at drop-off that morning indicating when the child will be leaving. When a child leaves the camp, the parent/guardian MUST check their child out with a Summer Arts Conservatory staff member. We ask that all parents/guardians remain in their car during pick-up. We have an efficient car-line system, and parking or walking up severely slows down the process and affects everyone's ability to drop-off their child. If you decide to walk your child in, please park your car appropriately (do not block the rest of the car-line). Also, parents who choose to get out of their car must purchase a parking permit and park in a marked space. If you get out of your car without parking in a marked space and do not purchase a parking permit, the CSULA police will ticket you. PLEASE DRIVE SLOWLY AND CAREFULLY in the parking lot - there are small children present. Additionally, please be patient and understanding when picking up your child. Additionally, please be patient if you arrive between 3:45 pm and 4:30 pm as this is our busiest time at the end of the day. If students plan on taking public transportation to and/or from the campus, special arrangements can be made so the student can sign themselves in and out of camp instead of the parent (see section below).
f your child will be taking public transportation, please let us know so we can add them to our list of students who can sign themselves in and out of the program. We MUST know if your camper will be using public transportation prior to the program starting. Students that take public transportation to Cal State LA will arrive at the bus/train stop located on campus and a Summer Arts Conservatory counselor will pick them up and drive them across campus to the LACHSA building.
At the end of the day, we again will arrange for a counselor to drive all of the students taking public transportation to the bus/train stop on campus. Once the students have been dropped off at the bus/train stop by our counselor, your child will be responsible for boarding the correct bus or train. Additionally, there is only one bus/train stop on the Cal State LA Campus (see "transit center" on map on our website), and we will not drive a student to any other bus/train stop off-campus.
Finally, students that arrive and depart via public transportation must check in and out with a Summer Arts Conservatory counselor. They cannot simply leave camp at the end of the day and walk to the bus/train stop across campus.
Please use discretion and caution when arranging carpools with other families. We ask that all precautions be taken when riding or gathering with other campers outside of camp to help limit the spread. We do not need to be notified of your carpool arrangements, nor do we need to know the names of everyone picking up your child. Please make sure your child knows the person that will be picking them up each day and that the person picking them up knows the full names of all of the children in their carpool. We will not release any student to be picked up by someone they don't recognize or that doesn't know their full name
EARLY PICK UP
Need to pick up your child before 3:00 pm? No problem! Simply give us a note when you drop your child off in the morning informing us as to when you'll be picking up your child that day. When you arrive for your early pick up, please come sign your camper out at the camp office. We are not able to bring them out to the parking lot. Early pick-ups must be communicated on the day of by giving us a written note. If you need to pick up your child unexpectedly in the middle of the day, please call our office at 818-957-1619 and follow the prompts to speak to the on-site camp coordinator. We CANNOT accommodate early pick-ups between 3:00 pm and 3:45 pm.
LATE PICK UP
All students must be picked up by 5:30 pm. After this time, you will be charged $1.00 per minute for the first 30 minutes and $5.00 per minute thereafter. This fee will go towards covering the cost of staff members supervising your child past camp hours.
MASKS AND DRESS CODE
Summer Arts Conservatory staff will be masked while at camp. Masks are strongly recommended but not required for all campers. Summer Arts Conservatory requests campers stay home if they are feeling ill to protect other campers, our staff, and everyone’s families. This policy is in effect for Summer Arts Conservatory 2023 until further notice and will be re-assessed on an ongoing basis. This policy is subject to change at any time. Prior to your camp session beginning, please refer to our Health and Safety protocols and your First Day details email for any policy updates.
If your camper chooses to wear a mask at Summer Arts Conservatory, the following masks are approved for use at camp:
Procedural and Surgical Masks
N95 or KN95
Summer Arts Conservatory will always have masks available for campers if a replacement is needed or a camper decides they would like to wear one.
If a camper were to begin displaying symptoms, have a fever, or appear ill, we will require the camper to wear a mask while being evaluated by our administration as they wait to be picked up. This is to reduce the spread of illness as much as possible while at camp.
Students are asked to wear comfortable, loose clothing that will allow for unrestricted movement. All clothing must be free of profanity, advertisements for alcohol or illegal substances and generally in good taste. No midriffs please. All students must wear closed toe and heel shoes – sandals and /or flip-flops are NOT allowed. Shorts must be worn under skirts.
Proof of COVID-19 vaccination is not required to attend Summer Arts Conservatory 2023. An up to date booster is highly recommended for all campers.
MATERIALS AND SUPPLIES
All materials and supplies are provided by the Summer Arts Conservatory. You do not need to purchase or bring any materials or supplies to participate in the classes.
BREAKS AND LUNCH
Breaks and lunch are held outdoors in the shade. There are two nutrition breaks and a lunch break every day. Students must bring a sack lunch with them every day as well as a water bottle with their name clearly written on it. Teachers cannot purchase food for students. There is no microwave or refrigerator. We do not allow any personal electronic devices during the breaks or lunch (including but not limited to smartphones, handheld electronic gaming devices, etc.). We do have a snack shack that sells candy, chips, and small drinks each day. Snack items are $2 each, except on Fridays when all items are $1. There is no snack shack on the remaining 3 days of each session due to rehearsals and the Final Show.
It is understood that the students will be dismissed to use the bathroom for safety reasons. Students agree to behave themselves while in the bathroom and not deface or vandalize the restrooms in any way.
Students may not deface or vandalize the facilities in any way. Vandalism will result in suspension from the camp and additional fees to cover the damages.
The Summer Arts Conservatory has administration that is trained in first aid, CPR, and epi-pen administration. If a student needs to take any type of medication while at camp (including but not limited to Tylenol, Advil or Benadryl), parents must notify us in advance how the medication is to be administered. All medication (both prescription and non-prescription) must be in its original packaging. Students may keep the medication with them in class as long as their parents have notified us in advance - otherwise, the medication will be kept with our camp manager at the front desk. It is understood that any severe allergies or other medical conditions (including but not limited to diabetes, epilepsy, etc.) must be fully disclosed BEFORE the child begins the program.
PLEASE READ THIS CAREFULLY. It is understood that students are to behave in a polite and respectful manner while at the Summer Arts Conservatory. Profanity, verbal disrespect, name calling and/or bullying of any type will not be tolerated. Moreover, pushing, shoving, hitting or rough-housing of any kind is strictly prohibited. We ask that the students not run while in the building. Students are asked to listen and follow instructions to ensure everyone's safety. Students may not remove their mask at any time except to eat or drink during the breaks and lunch. Students are not allowed to bring any kind of weapon to the program (this includes swiss army knives, etc.) and are asked not to bring cell phones, tablets, cameras, laptops, MP3 players or other electronic devices which might become damaged, lost or stolen. It is understood that the Summer Arts Conservatory, its staff and subsidiaries, Theatrical Education Group, LA County High School for the Arts, California State University Los Angeles are absolutely not responsible for any damaged, lost or stolen items which the students may elect to bring with them to the Summer Arts Conservatory. It is understood that the parents will remind their children of the correct way to behave while in the program and if at any time, they can no longer support the policies of the program, they are encouraged to withdraw their child. Students who repeatedly violate the rules and guidelines will be expelled without a refund. Parents may not upbraid, insult or otherwise abuse Summer Arts Conservatory staff and/or other students.
The Summer Arts Conservatory is a "device-free" program. We want the campers to turn off their screens and fully explore their imagination and creativity! As such, students may not use any cell phones, smartphones, tablets, cameras, laptops, MP3 players or other electronic devices during the camp. Students can bring a cell phone with them for emergency purposes ONLY - however, if a student needs to contact his or her parent, we ask they use the camp phone at the front desk. Students are also not allowed to bring any cameras, video cameras, or recording devices with them to camp. If any of these items are brought to camp they will be kept at the front desk until the camper checks out that afternoon.
To keep everyone safe and healthy, the sharing of items, objects and materials is not allowed at the Summer Arts Conservatory. Campers' belongings are to be kept with that individual camper while at camp.
NO SWITCHING DEPARTMENTS
Students may not switch departments once the program has begun. Requests to switch departments before the program has started will be considered based on enrollment and current availability.
It is understood that all images, testimonials, photos, video, and audio taken at or in connection with the Summer Arts Conservatory are the sole and exclusive property of the Summer Arts Conservatory and its parent company, Theatrical Education Group. As a condition of participation, it is understood and authorized that photos, video and/or audio may be taken of camp participants. It is also understood and agreed that said content may be used by Summer Arts Conservatory and/or Theatrical Education Group in promotional materials, marketing collateral, and online media.
Early Bird tuition is $1,035.00 for each 3-week session, but payment must be made in full by March 1st to qualify for the Early Bird price. If a camper is registered for camp between March 2nd and April 1st, tuition for the camp is $1,095.00 for each 3-week session. If a camper is registered for camp after April 1st, tuition for the camp is $1,140.00 for each 3-week session. Payment is due in full upon submission of your registration. We are unable to hold spots or extend payment discounts or price levels past their allotted deadline. Summer Arts Conservatory only offers registration for full 3-week long sessions - we are unable to prorate tuition for missed days or weeks.
By entering a valid discount code, the total tuition cost will be reduced by $25.00. Discount codes cannot be combined with other discounts, cannot be applied to previously submitted applications and may only be used once per student.
CHECK FEES AND CHARGEBACKS
In the event that a tuition check doesn't clear because of insufficient funds, it is understood and agreed that the parent will pay the associated bank fee with the bounced check. Additionally, please be aware that should you choose to pay by credit card, your statement will show either "THEATRICAL ED GROUP" or "THEATRE GRP" as the payee. If you have any questions regarding the charge on your statement, please contact us before disputing the charge with your bank to avoid any chargeback fees.
Please read the following carefully for our cancellation policy. You must notify us in writing via email if you desire to cancel your enrollment. We are not able to accept refund or cancellation requests over the phone or via voicemail. Please allow up to two weeks to process your cancellation and issue you confirmation of your refund and/or credit on file. Should you have to cancel, our company has created an online learning platform called TEG Online Academy with over 50 video lessons and over 40 downloadable activities for virtual arts enrichment.
Written refund requests received before March 1st will be refunded in their entirety except for $100. This is a non-refundable deposit used to cover the costs of registration and set up of camp.
Written refund requests received before April 1st will be refunded in their entirety, minus 50% of tuition paid.
Written refund requests received before May 1st will be refunded in their entirety, minus 75% of tuition paid.
No refunds will be granted after May 1st. If you elect to cancel your registration, we can offer you a full credit for your tuition for a future session (providing we have space - please contact us for availability).
If camp is cancelled because of a natural disaster (including but not limited to earthquakes, fires, pandemics), we will offer you a full credit for another session - there are no refunds. With regards to COVID-19, we will be following the guidance of local health officials and the CDC. We understand that there has been disagreement in the past between different state and federal government agencies regarding school closures and stay at home orders - as such, any decision to close will be based on the best available science to ensure that we are keeping our campers and their families as well as our staff safe and healthy. Please know that we do not want to close camp - it is our fervent desire to stay open. However, the health and safety of everyone must come first, and so we will close the camp if instructed to do so by local health officials.
The Summer Arts Conservatory is run by the Theatrical Education Group. Attending the Summer Arts Conservatory in no way guarantees admission to the Los Angeles County High School for the Arts. The Theatrical Education Group makes no warranties or claims that participation in the Summer Arts Conservatory has any bearing or influence on your child's application or ability to attend LACHSA.
Theatrical Education Group does not share any student and/or parent registration information with any other parties. Theatrical Education Group does not store or have access to any payment information (including but not limited to credit card information). All payments and refunds are handled directly through PayPal. Theatrical Education Group does not share email addresses with any outside parties, and emails from Theatrical Education Group are confined solely to communications regarding the Summer Arts Conservatory.